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Case study – Education


Thinking Big, But Starting Small.

How Redlands Private School, Sydney, leveraged RPA

The Challenge

Redlands is a coed, K to 12, private school in Sydney, Australia, with a history of academic excellence dating back to 1884. Managing accounts, payroll, school uniforms and canteen services mired the Finance Department in high volume transactions. This hampered the Finance team’s ability to focus on strategic and value adding activities including investigations, problem-solving and partnering with the business units to support faculty, students and parents.

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The Educational Arena

The educational sector is made up of multitude of institutions. All have a pivotal role in moulding society’s destiny. These organizations foster personal and professional evolution, and they are always in a flux of change. Influences of technological innovation and socio-economic considerations are highly visible in their transformation. Prevailing trends in this sector include the uptick in online and blended learning formats, embedding of technology in classrooms, and an increased preference for experiential and individualized learning. As the world changes at a brisk pace, there is a heightened focus on lifelong learning and the imperative for ongoing skills development. While the education sector contends with considerable hurdles, including budget restrictions, the pursuit of improved access to quality education, and dealing with educational disparities, it steadfastly serves as an integral part of socio-economic advancement globally.

Top Issues Confronting the Academic Sector

Educators are wrestling with numerous challenges. The relentless escalation in operating costs is applying substantial pressure on already limited budgets, potentially reducing resources and adversely affecting both the standard of education and the upkeep of facilities. Moreover, these bodies face the struggle of weaving new technologies into their pedagogical approaches, administrative functions, and overall operations. Yet, this technological embrace is a prerequisite for these institutions to maintain their relevance and effectiveness within a rapidly transforming digital economy. In addition to these issues, there is a burgeoning demand for these organizations to champion lifelong learning and accommodate those seeking career changes and ongoing self and career development.


Education institutions, such as schools and colleges, have a tall order to fill when it comes to complying with many regulations and rules. These regulations span across various levels of governance, from the local and state to the federal level. Ensuring these regulations are met is quite the undertaking. These institutions are also faced with the critical task of protecting student data privacy. They handle a wealth of student data, and it’s vital to keep this information secure. But security isn’t only about data. The physical safety of their campuses for students, staff, and visitors is equally as important. The educational landscape and student needs are ever-changing. As they shift and evolve, institutions have to work hard to maintain high-quality education and stringent academic standards. Enrollment management, which involves drawing in new students, keeping existing students, and overseeing the entire enrollment process, is another complex challenge these institutions face. Additionally, they are tasked with keeping students engaged in their learning. This means encouraging active participation in classroom activities as well as outside the classroom.

Value-Adding Services in Education

By incorporating strategic consulting, digital transformation, and staff augmentation into their operational strategy, educational institutions can reap substantial benefits. Strategic consulting provides unbiased, fresh insights, assisting in the formulation and successful execution of transformative strategies, enhancing the institution’s overall performance, and revealing new growth trajectories. With digital transformation, technologies like AI, ML, RPA, Conversational AI, and IDP, institutions can streamline myriad functions, significantly enhancing administrative tasks, facility maintenance, and educational delivery. The concept of staff augmentation empowers institutions to retain their focus on core educational responsibilities and, when required, bolster their in-house staff with specialized expertise, potentially providing considerable cost savings of up to 60%. Leveraging these strategies, educational institutions can achieve remarkable improvements in their operations and efficiency, save significant time, effort, and financial resources, thereby significantly enhancing their mission delivery and overall effectiveness.

Why Educational Institutions Should Consider Valenta?

Challenges for Educational Institutions

In a world where the educational sector is rapidly changing, working with Valenta can streamline processes and maximize organizational potential. We provide strategic services to tackle challenges, enabling educational institutions to seize opportunities and mitigate threats. Valenta is proficient in identifying, assessing, and forming practical strategies to adapt to these dynamic changes. We are committed to providing a high return on investment, affordable managed services, and flexible engagement models. We pave the way for digital transformation and integration of automation into workflows. Valenta’s adaptive staff augmentation options cater to diverse institutional needs. We use our skills in process consulting, digital transformation, and staff augmentation to optimize operations, increase efficiency, and aid in the adoption of new technologies. We aim to ensure educational institutions thrive in an ever-changing landscape.

How Valenta Can Assist The Educational Sector?

Valenta helps Educators deal with the macro changes taking place in their sector. Valenta can help with back office tasks and functions, facilities management as well as the delivery of student and educational services. Valenta can help drive improved bottom line results so that the maximum level of investment can be allocated to the core mission of education. Valenta can assist Educational Institutions in the following ways.

Process, managed-services


Educational Institutions cannot afford to waste time or have inefficiencies in their organizations. We look for waste in all processes and have staff available for process mapping, task mapping, and business optimization.

Repeatability, Execution


Excellence in execution is essential. Great ideas and goals are only the beginning. Successfully implementing new strategies, projects, and plans is the difference between success and failure. We help educators flawlessly execute.



Innovation is a key to success for all organizations. Competition, customers, and the economic environment are always changing. Innovation is how Educational Institutions can stay ahead of the competition and be where their students will be. We help our clients in this space to be nimble and stay ahead of the curve.



Developing and executing the right growth strategies is critical. Our Educational clients benefit from bringing in our expertise for hire. We can provide actionable strategies for our client companies plus detailed plans for how to get desired outcomes and results.


Digital Transformation

There is a growing need for Educational Institutions to automate and adapt to new technologies and ways of doing business. Yet having these skill sets in-house can be challenging. Valenta implements solutions such as RPA and Conversational-AI for businesses of all sizes at competitive pricing.



In today’s environment, a business grows or dies. One of the most painful challenges is sustainable and profitable growth. Our team of partners, consultants, developers, and back office staff can implement a myriad of growth strategies for Educational Institution clients.



The bottom line is crucial. Profits power innovation and both are key for our Educational clients. Valenta can identify opportunities for efficiency gains and can provide ROIs for all client projects.



If current Educational Institution staff are under-skilled or not able to fulfill the requirements of positions the Valenta team of educated and fully trained individuals can fill roles quickly and flexibly. Hiring is time-consuming and there are not always skills available within budget. Staff Augmentation can bridge the gap between requirements and economics.

Services Valenta Provides the Educational Sector



Valenta provides an end-to-end solution, from strategy to implementation. We specialize in turning strategies into measurable and sustainable results. We can assist organizations in this space streamline their back office, student and faculty management, order entry, billing, accounting, finance and HR processes for peak efficiency and the lowest cost. Savings generated can be devoted to better serving students and to help fund projects and innovation in this rapidly changing space. Valenta will look for ways to use AI and ML throughout educational organizations.

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Digital Transformation

Streamline workflows and improve productivity across educational organizations. We implement powerful tools to provide educators with an unparalleled competitive edge. Valenta Digital Transformation services can streamline back-office processes by leveraging RPA and Conversational AI. These same tools can be leveraged for students, faculty, and vendor engagement. ML and AI can be deployed as a service for a variety of educational workflows and use cases. All Valenta services are easy to scale up and ramp down. Digital transformation and AI can be of great value for educators.

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Staff Augmentation

Focus on delivering the best education to students, let us take care of the rest, save up to 60% on staffing costs. Educational organizations can outsource back office functions, IT roles, digital marketing, as well as business intelligence and big data roles, just to name a few. All roles can be filled quickly and cost-effectively so that the maximum amount of resources can be dedicated to the highest-value roles needed to deliver the best educational services.

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Find a Valenta Partner in the UK

Educational institutions in the UK can benefit significantly from Valenta’s bespoke services. Our partners and staff, possessing extensive knowledge and experience in the education sector, are ready to deliver the right solutions. At Valenta, we enable you to devote more time to your core educational mission through our services like process consulting, digital transformation, automation, and staff augmentation. We focus on SMB clients, typically institutions with 10-1,000 employees. Our Managing Partners are stationed in various cities across the UK and collaborate with onshore and offshore consultants, developers, and managers to provide excellent services. To connect with a Managing Partner in your area, please reach out here.

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